1. Effective Date

This Privacy Policy is effective from 30th April 2026 and remains in force until amended, replaced, or withdrawn by AIT International Academy. Any update or revision will be posted on our official website with a revised effective date so that users may remain informed of how their personal information is handled.

2. Scope

This Privacy Policy applies to:

• All personal information collected, processed, stored, or disclosed by AIT International Academy through its website, online forms, admissions portals, student portals, email, telephone, events, and any other institutional channels.
• Students, parents, guardians, employees, applicants, alumni, contractors, suppliers, visitors, and any other individuals whose personal information is processed by or on behalf of the institution.
• Information collected automatically through website usage, including IP address, cookies, browser type, device information, pages visited, and other technical data where applicable.

By using the AIT International Academy website or engaging with our services, you acknowledge that your information may be processed in accordance with this Privacy Policy.

3. Definitions

For the purposes of this Privacy Policy, the following terms have the meanings set out below:

• Personal Data: Any information relating to an identified or identifiable individual, including name, contact details, identification numbers, academic records, photographs, financial information, and other details that can directly or indirectly identify a person.
• Sensitive Information: Personal data requiring greater protection, such as medical or health‑related details, special educational needs, safeguarding records, or other special categories of information where applicable.
• Data Subject: Any individual whose personal data is collected or processed by AIT International Academy, including students, parents, guardians, staff, applicants, alumni, and website users.
• Processing: Any operation performed on personal data, including collection, recording, storage, use, disclosure, transfer, updating, retrieval, or deletion.
• Data Controller: The person or entity that determines the purposes and means of processing personal data.

4. Information We Collect

AIT International Academy may collect personal data directly from you, from your parent or guardian, or from authorized third parties where necessary for lawful institutional purposes. The types of information collected may include, but are not limited to:

• Full name, date of birth, gender, nationality, and identification documents (e.g., passport, Emirates ID, or other national ID).
• Contact details such as email address, phone number, and postal address.
• Academic records, qualifications, certificates, transcripts, and previous school information.
• Admission applications, enrollment forms, and supporting documents.
• Student attendance, performance records, and related academic progress details.
• Health, emergency, or welfare‑related information (where relevant and permitted).
• Photographs, videos, or other media used for academic, promotional, or security purposes.
• Payment and billing information, including bank details where required for fee collection.
• Technical information collected automatically through website use, such as IP address, browser type, device information, and pages visited.

5. Purpose of Processing

We process personal data for legitimate educational, administrative, operational, and legal purposes, including, but not limited to:

• Processing admissions, enrollment, and registration for academic programs.
• Managing student records, academic progress, attendance, and assessment.
• Delivering academic programs, support services, and student welfare activities.
• Communicating with students, parents, and guardians regarding academic matters, fees, events, and notices.
• Processing tuition fees, invoicing, and related financial transactions.
• Ensuring campus safety, safeguarding, and emergency preparedness.
• Complying with legal, regulatory, accreditation, and reporting requirements.
• Improving our services, conducting internal analysis, and undertaking institutional development.
• Managing alumni relations, newsletters, and appropriate promotional communications (where consent or a lawful basis exists).

In all cases, we seek to ensure that personal data is processed fairly, lawfully, transparently, and only to the extent necessary for the stated purpose.

6. Data Controller

For the purposes of this Privacy Policy and applicable data protection laws, AIT International Academy is the Data Controller of personal information collected and processed through its website and institutional operations, unless otherwise specified. This means that AIT International Academy determines the purposes and means of processing personal data subject to applicable legal frameworks.

Where AIT International Academy engages external service providers, data processors, or third‑party vendors to support its operations (e.g., IT systems, payment processors, cloud storage, examination bodies, or communications platforms), such parties may process personal data only on our instructions and for the specific purposes for which they have been engaged. Appropriate contractual and security safeguards will be applied where required.

7. Student and Parent Consent

Where consent is required under applicable law for the collection or use of personal information, AIT International Academy will seek such consent from the relevant individual or, in the case of a minor student, from the parent or legal guardian. Consent will be requested in a clear, informed, and specific manner, and may be withdrawn at any time where legally permissible, subject to academic, legal, or operational limitations.

By:

• Submitting an application or enrollment form,
• Enrolling in a program,
• Using the AIT International Academy website or portal, or
• Interacting with any of our services or communications,

students and parents/guardians acknowledge that certain personal information may need to be processed for academic, administrative, safety, or legal reasons. In situations where consent is not the appropriate legal basis, we may rely on contractual necessity, legitimate institutional interests, legal obligations, or safeguarding requirements, as permitted by applicable law.

8. Disclosure of Information

AIT International Academy may disclose personal data to the following parties where such disclosure is necessary for legitimate purposes:

• Authorized staff, academic departments, and administrative personnel within the institution.
• IT service providers, cloud‑hosting platforms, and other technical support vendors.
• Payment processors and financial institutions for tuition and fee collection.
• Examination boards, accreditation agencies, or regulators for academic and compliance purposes.
• Government authorities, educational regulators, or public bodies where required by law, regulation, court order, or official request.
• Third parties consulted for safeguarding, health, or emergency purposes, where required to protect the welfare or safety of students or staff.

Any disclosure of personal data is limited to what is reasonably necessary for the relevant purpose. We will not sell, rent, or otherwise commercially exploit personal information collected through our website or services.

9. Data Security and Retention

AIT International Academy applies reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure. These safeguards may include access‑control measures, secure systems, encryption in transit, password protection, secure storage, monitoring, and staff confidentiality obligations.

Access to personal data is restricted to authorized personnel who require it for legitimate work‑related purposes. All staff, contractors, and third parties acting on behalf of the institution are expected to maintain appropriate confidentiality and comply with our data protection requirements.

Personal data will be retained only for as long as necessary to fulfill the purposes for which it was collected, to satisfy legal, regulatory, academic, or administrative requirements, or to resolve disputes and enforce rights. When data is no longer required, it will be securely deleted, anonymized, or archived in accordance with applicable retention procedures.

10. Cookies and Website Use

Our website may use cookies, web beacons, or similar technologies to improve functionality, analyze traffic, personalize content, and enhance user experience. These technologies may collect limited technical information such as IP address, browser type, device information, pages visited, and session duration.

You may disable or manage cookies through your browser settings; however, some website features may not function correctly if cookies are disabled. Information submitted through website forms, inquiry pages, or portals will be treated as personal data and handled in accordance with this Privacy Policy.

11. Third‑Party Links

The AIT International Academy website may contain links to external websites or online platforms that are not operated by or under the control of the institution. AIT International Academy is not responsible for the privacy practices, content, or security of these external sites. Users are encouraged to review the privacy policies of any third‑party websites before submitting personal information.

12. International Data Transfers

In some circumstances, personal data may be stored or processed using systems or service providers located outside the country where it was originally collected. Where such transfers occur, we will take reasonable steps to ensure that appropriate safeguards are in place and that the information continues to receive an adequate level of protection in accordance with applicable legal standards.

13. Rights of Individuals

Subject to applicable law, individuals may have certain rights regarding their personal data, which may include:

• The right to access their personal data.
• The right to request correction of inaccurate or incomplete information.
• The right to request deletion or restriction of processing where appropriate.
• The right to object to certain forms of processing.
• The right to withdraw previously given consent (where consent is the legal basis).

To exercise any of these rights, or to raise a concern about how your information is handled, you may contact AIT International Academy using the contact details provided below. Verification of identity may be required to protect privacy and security.

14. Updates to This Policy

AIT International Academy may revise this Privacy Policy from time to time to reflect changes in law, technology, institutional practices, or operational requirements. Any updated version will be published on our official website with a revised effective date. Continued use of our website or services after such a revision will constitute acknowledgment of the updated Privacy Policy.

15. Contact Details

If you have any questions, requests, complaints, or concerns regarding this Privacy Policy or the way your personal information is collected, used, or protected, please contact AIT International Academy at:

• Name of Institution: AIT International Academy
• Formed by: Alliance Institute of Management & Technology
• Email: info@myaituc.com
• Phone: +971 67049419
• Address: 1107, horizon tower (D), Ajman UAE
• Website: https://www.myaituc.com